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Create and place your reporting QR code
Generate a QR code for your warehouse, job site or operating location.
Simple workplace incident reporting
Report Workplace Incidents in Minutes — No App Required
Let employees scan a QR code, add photos, witness details and a signature from any phone. Review, assign and export every incident from one secure dashboard.
No credit card requiredSet up your first reporting location in under 5 minutesNo app installation
Built for warehouses, logistics teams and other small physical operations.
Field-ready workflow
Capture the facts while they are fresh.
Photos, notes and signatures stay attached to the same report.
Report #000142
Ready for review
3
Photos
1
Witness
Export ready
How it works
From QR code to export
A simple reporting flow for the moments that matter, from the first submission to the final record.
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Employees report from any phone
They add incident details, photos, witnesses and a signature without installing an app.
3
Review, assign and document follow-up
Manage the incident from your dashboard and export a complete PDF or CSV record.
Product walkthrough
See the Complete Reporting Flow
From QR scan to manager follow-up, see how an incident moves through Incident Ledger.
Create Your Free Incident PortalIncident Ledger
Reporting flow preview
1. Scan
Open the location link
2. Report
Add evidence and a signature
3. Follow up
Review, assign and export
Product walkthrough coming soon
A real product video will appear here when it is ready.
Replace outdated processes
Stop Chasing Paper Forms, Photos and Follow-Up Messages
Give employees one simple way to report incidents and managers one place to review what happened next.
Before Incident Ledger
- Paper forms that get lost or damaged
- Reports scattered across WhatsApp and email
- Missing or low-quality photographs
- No digital signatures or acknowledgement
- Manual PDF creation and formatting
- Difficult follow-up and status tracking
With Incident Ledger
- QR code reporting from any location
- Structured evidence in one secure place
- High-quality photo uploads with compression
- Digital signature capture on any device
- Manager review queue in the dashboard
- Clear ownership and workflow history
Built for operations teams
Used across industries
Small businesses with physical operations use Incident Ledger to keep workplace incident records organized.
Primary use case
Warehousing and logistics
Common incidents: Forklift near misses, loading-bay incidents, spills and damaged equipment
Follow up by shift and location
Operations
Construction
Common incidents: Equipment failures, near misses, site hazards and injury reports
Keep workplace incident records organized
Operations
Field services
Common incidents: Vehicle issues, equipment damage, customer-site injuries and near misses
Maintain a clear internal history
Operations
Manufacturing
Common incidents: Machine issues, line injuries, process hazards and quality-related incidents
Support your organization's reporting process
Professional documentation
PDF-ready reports with one click
See what your completed report can include. Each incident exports to a formatted PDF with report details, signature metadata, notes, and workflow history.
Complete incident details
Reference number, date, location, category, severity, and description
Embedded photographs
Uploaded evidence metadata and report context included
People and witnesses
Names, roles, contact information, and witness statements
Activity timeline
Status changes, assignments, notes, and corrective actions
INCIDENT REPORT
INC-2026-000142
Date
July 21, 2026
Location
Warehouse B
Description
Chemical spill near loading dock area...
Photos
Reporter Signature
Security by design
Built with security in mind
Your incident data and evidence are protected with role-based access, private storage, and tenant isolation controls.
Role-based access
Control who can view, edit, and manage incidents by role and location
Private storage
Evidence files stored with encryption and private access controls
Activity history
Workflow events recorded with timestamps and user context
Multi-tenant isolation
Your data is completely separated from other organizations
FAQ / Quick answers
Frequently asked questions
Everything you need to know before your team starts collecting better incident reports.
No app
Workers report from any mobile browser
Under 5 min
To create your first reporting location
01Do workers need to install an app?
No. Incident Ledger works in any mobile browser. Workers scan a QR code or tap a link to submit reports without installing anything.
02Can each location have its own QR code?
Yes. You can create separate reporting links for different locations, departments, or asset types to automatically categorize incoming reports.
03Can users submit reports anonymously?
Yes, if you enable anonymous reporting. Reporters can choose to submit without providing their name or contact information.
04Can reports include photos and signatures?
Yes. Reporters can upload multiple photos as evidence and provide a digital signature to acknowledge the report details.
05Can managers edit submitted incidents?
Managers can add notes, change status, assign responsibility, and attach additional files. Original reporter data remains unchanged for internal history.
06Can reports be exported as PDF?
Yes. Each incident can be exported as a formatted PDF including all details, photos, signatures, and action history.
07Who can see uploaded evidence?
Only authorized team members within your organization can access incident details and attachments. Files are stored securely with private access controls.
08How long does setup take?
Most teams create their first QR reporting link in under 5 minutes. Setup includes creating an account, naming your organization, and generating your first link.
09Can I cancel or export my data?
Yes. You can cancel anytime and export all incident data as CSV or individual PDFs before closing your account.