1
QR or link
Create a reporting link for each location, department, or asset.
Simple workplace incident reporting
Report workplace incidents without the EHS complexity.
Collect photos, witness details and signatures from any phone. Assign, track and export every report from one secure dashboard.
No credit card requiredSet up in under 2 minutesNo app installation
Dashboard
Incident overview
Open
12
This month
38
Resolved
84%
INC-2026-000142
Warehouse floor
CriticalUnder review
INC-2026-000141
Warehouse floor
MediumAssigned
INC-2026-000140
Warehouse floor
LowResolved
Report incident
SecureWhat happened?
Spill near loading bay
People involved
1 person added
Evidence
3 photos uploaded
Signature
Ready to sign
Continue
How it works
From QR code to export
2
Mobile report
Workers submit incident details from any phone without installing an app.
3
Evidence and signature
Collect photos, witness details, and a reporter signature in the same flow.
4
Dashboard
Review every submitted report from one secure dashboard.
5
Assignment and follow-up
Assign responsibility, track status, and maintain a clear internal history.
6
PDF/CSV
Export reports for internal documentation whenever your team needs them.
Replace outdated processes
Modern incident reporting
Before Incident Ledger
- Paper forms that get lost or damaged
- Reports scattered across WhatsApp and email
- Missing or low-quality photographs
- No digital signatures or acknowledgement
- Manual PDF creation and formatting
- Difficult follow-up and status tracking
With Incident Ledger
- QR code reporting from any location
- Structured evidence in one secure place
- High-quality photo uploads with compression
- Digital signature capture on any device
- Manager review queue in the dashboard
- Clear ownership and workflow history
Built for operations teams
Used across industries
Small businesses with physical operations use Incident Ledger to keep workplace incident records organized.
Warehousing and logistics
Common incidents: Spills, forklift near misses, damaged equipment and loading-bay hazards
Track patterns across shifts and zones
Construction
Common incidents: Equipment failures, near misses, site hazards and injury reports
Keep workplace incident records organized
Field services
Common incidents: Vehicle issues, equipment damage, customer-site injuries and near misses
Maintain a clear internal history
Manufacturing
Common incidents: Machine issues, line injuries, process hazards and quality-related incidents
Support your organization's reporting process
Professional documentation
PDF-ready reports with one click
See what your completed report can include. Each incident exports to a formatted PDF with report details, signature metadata, notes, and workflow history.
Complete incident details
Reference number, date, location, category, severity, and description
Embedded photographs
Uploaded evidence metadata and report context included
People and witnesses
Names, roles, contact information, and witness statements
Activity timeline
Status changes, assignments, notes, and corrective actions
INCIDENT REPORT
INC-2026-000142
Date
July 21, 2026
Location
Warehouse B
Description
Chemical spill near loading dock area...
Photos
Reporter Signature
Built with security in mind
Your incident data and evidence are protected with role-based access, private storage, and tenant isolation controls.
Role-based access
Control who can view, edit, and manage incidents by role and location
Private storage
Evidence files stored with encryption and private access controls
Activity history
Workflow events recorded with timestamps and user context
Multi-tenant isolation
Your data is completely separated from other organizations
Frequently asked questions
Everything you need to know about Incident Ledger.
- Do workers need to install an app?
- No. Incident Ledger works in any mobile browser. Workers scan a QR code or tap a link to submit reports without installing anything.
- Can each location have its own QR code?
- Yes. You can create separate reporting links for different locations, departments, or asset types to automatically categorize incoming reports.
- Can users submit reports anonymously?
- Yes, if you enable anonymous reporting. Reporters can choose to submit without providing their name or contact information.
- Can reports include photos and signatures?
- Yes. Reporters can upload multiple photos as evidence and provide a digital signature to acknowledge the report details.
- Can managers edit submitted incidents?
- Managers can add notes, change status, assign responsibility, and attach additional files. Original reporter data remains unchanged for internal history.
- Can reports be exported as PDF?
- Yes. Each incident can be exported as a formatted PDF including all details, photos, signatures, and action history.
- Who can see uploaded evidence?
- Only authorized team members within your organization can access incident details and attachments. Files are stored securely with private access controls.
- How long does setup take?
- Most teams create their first QR reporting link in under 5 minutes. Setup includes creating an account, naming your organization, and generating your first link.
- Can I cancel or export my data?
- Yes. You can cancel anytime and export all incident data as CSV or individual PDFs before closing your account.